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(info) Conditional display/conditional visibility is only available in v2 (not v1); instructions for creating a v1 event are available from the Help menu within Events

See the Getting Started Videos or view the webinar that demonstrates these steps at: Video - Intro to Events with v2 pagebuilder

1

Login to MyAdventist (www.myadventist.org.au)

Select Events Registration from the Applications tab

or type Events in the search box (shown with an arrow in the screenshot below) and select Events Registration


 

2

The Events welcome screen appears

Under 'My Client links', click to select the entity that the new event is to be run by (i.e. the business entity whose ABN will appear on tax invoices/receipts)


 

3

A list of Events is shown

  1. Check existing events, to ensure no double-ups, before creating a new Event. Sort the list by Title, Event Date or Attendees, or type an Event title in the Search box
  2. Click Add New Event


 

4

Select Version 2 as the Form Builder

Click OK


 

5

The Event Details tab opens. Complete the new Event's details

Availability options: tick the Allow Registrations box, and indicate the start and end dates

Click Save, then click Next to move to the Ticketing tab


Note:

Ticking Allow registrations will put the event's webpage online. If persons visit before the Registrations Start date&time they will see a notice indicating the Event name together with Registrations Start date&time.

Where Allow registrations is unticked the event webpage displays a message with the event's name followed by 'currently unavailable'.
 
 
 
 
 
 
 
 
 

 

 
 
 


 

6

The Ticketing tab opens. Set the attendee totals. Click Save, then click Next to open the Other Options tab
 
This screen shows live ticket sales data for attendees. To see sales data for each ticket available per registration, see the Form Builder section

 

Attendee limit: maximum number of persons able to attend your event
 Maximum attendees per registration: note that zero indicates no limit; only applies if multiple attendee sections are used in the Form Builder
 Sold: number of registrations completed (irrespective of whether attendee tickets were free or had a price greater than $0.00)
 In shopping carts: number of registrations in progress but not yet completed
 

7

The Other Options tab opens. Enter the event's Invoice Payment Options, Credit Card Payment Options and Accounting Details

Accounting Details: The CMF Account Number and CMF Account API Key are required if payments are to be received by Visa and/or Mastercard. Obtain these CMF details from your entity's accountant. Tip - before an event is made available to attendees, if the CMF Account Number and API Key are not currently available, set Visa and MasterCard payments as No temporarily, once the CMF details are available then set the Visa and MasterCard payments as Yes.


Analysis Code 1 = Function (SUN code)

Analysis Code 2 = Project (SUN code)


Click Save, then click Next to move to the Custom Terms and Conditions tab


Note Event registration payments will not be accepted until the CMF Account Number and API Key are completed



 

8

The Custom Terms and Conditions tab opens. Type the Event's Custom Terms and Conditions, if required

Click Save, then click Next to open the Custom Receipt Message tab


Notes

Size of the pop-up box containing the Custom Terms and Conditions varies according to mobile/tablet/pc screen size, so best to use text where possible and small-width images.

There are standard terms and conditions attached to each event, covering Events and Products, Refunds, and Privacy Policy


 

9

Click Custom Receipt Message tab. Type the Event's Custom Receipt Message, if required

Click Save, then click Next


 

10

The Page Builder appears.

Click to open Help for using the Page Builder, refer to the instructions and video demonstrations on using the Page Builder

The Page Builder saves automatically, each time an item is added or a change is made

Click Next (bottom of the PageBuilder left-hand column) to move to the User Admin tab


More help using the v2 pagebuilder: Video - Intro to Events with v2 pagebuilder (skip to 18:20 mins where the v2 pagebuilder is introduced), Using the v2 Pagebuilder - examples, Video - v2 Pagebuilder skills




 

As a "logged in" Event Administrator, the registration page is available to test even before the Event Registration Date (discussed at step 5 above). However, other visitors (not logged in, or not an Event Administrator) will only see a message indicating that the Event is not yet open for registration


Use Live Preview (or click on the Event name in your list of events), and step through the event to check it appears/performs as intended.

 

Change the size of your browser to reflect a mobile/tablet device, as over 60% of persons registering on Events Registration use a mobile/tablet device.

Review how your event appears on a mobile/tablet sized screen

11

The User Admin tab opens. If you wish to add an Event Editor, do so here. An Event Editor can access attendee reports, adjust tickets, provide refunds, etc, for that Event only. You may add more than one Event Editor.

See Adding or removing an Event Editor


 
This screenshot was taken after an Event Editor was invited, and accepted the invitation.

 
  Related topics

Video - Intro to Events with v2 pagebuilder

Adding or removing an Event Editor

Changing how the ticket name displays - v2

Events Accountants Guide